HelpSystems, LLC SOFTWARE LICENSE AND SERVICES AGREEMENT
This software license and service agreement ("Agreement") is made by and between
HelpSystems LLC (HelpSystems) and the entity on whose behalf such individual
accepts this Agreement ("Client") formed by installing or updating the Software.
Please read all the terms and conditions set forth in this Agreement before
accepting this Agreement. By installing or updating the Software Client hereby
agrees to, and agrees to be bound by, the terms and conditions set forth in this
Agreement, and represents to HelpSystems that it is authorized to do so. If you
do not agree to all the terms of this Agreement or if you do not have the
authority to bind the Company or organization on whose behalf you are accepting
this Agreement, do not install or update the Software.
SECTION 1. Definitions.
For the purposes of this Agreement, the following terms have the meanings set
forth below:
1.1 "Additional Services" shall mean implementation or integration services;
training services; programming or coding services; data conversion services; or
on-site consultation, other than those services provided by Maintenance defined
in Section 1.9, provided by HelpSystems at the request of the Client.
1.2 "Authorized Device" shall mean a server, partition, computer, or any other
virtual or otherwise emulated hardware system controlled or owned by Client and
sanctioned by HelpSystems.
1.3 "Authorized User" shall mean a designated person or number of persons who are
granted access to the Software by HelpSystems.
1.4 "Confidential Information" means any material, data, or information in
whatever form or media of a party to this Agreement that is provided or disclosed
to the other, and shall include, the Services rendered by HelpSystems to Client,
the Software licensed by HelpSystems to Client, financial and operational
information, and other matter relating to the operation of HelpSystems' or
Client's business, including information relating to actual or potential
customers, accounting, finance or tax information and pricing information.
1.5 "Invoice" shall mean any statement of charges issued by HelpSystems for
Software, Maintenance, or Services.
1.6 "Effective Date" shall mean the date the Client accepts this Agreement.
1.7 "Functional Specifications" shall mean those system and operational
requirements set forth in the Software Documentation to which the Software shall
conform.
1.8 "License Fees" shall mean the fees paid to HelpSystems for the right to use
the version of the Software which is current at the time of the Effective Date.
All fees are non-refundable.
1.9 "Maintenance" shall mean providing the Client with (a) access to HelpSystems'
technical assistance; (b) access to HelpSystems' self-service utilities; and
(c) access to updates, and enhancements of the Software.
1.10 "Maintenance Fees" shall mean the fees paid to HelpSystems for Maintenance.
All fees are non-refundable.
1.11 "Maintenance Period" shall mean the period of time that HelpSystems will
provide Maintenance. The initial Maintenance Period shall commence and expire on
the dates indicated on the Invoice. The Maintenance Period may be renewed by the
Client in accordance with Section 7.
1.12 "Services" shall mean collectively any Maintenance and Additional Services
provided by HelpSystems.
1.13 "Software" shall mean the products delivered to Client under the terms of
this Agreement, including all updates, add-ons, and enhancements created by
HelpSystems for those products.
1.14 "Software Documentation" shall mean any tutorials, technical publications,
and materials supplied with the Software which include system requirements for
implementation and operation of the Software as well as the Functional Specifications
of the Software.
SECTION 2. Scope and Term of Agreement.
This Agreement sets forth the terms and conditions under which HelpSystems shall
license the Software and provide Maintenance and Services to Client. This
Agreement shall remain in effect unless and until terminated by HelpSystems or
Client in accordance with Section 10.
SECTION 3. Software License.
3.1 Subject to the terms and provisions of this Agreement, as well as the
payment of License Fees, HelpSystems hereby grants to Client, or an Authorized
User of the Client, a perpetual, non-exclusive, non-transferable, and non-assignable
license to use the version of the Software which is current at the time of the
Effective Date for Client's internal business purposes. The license covers the
version of the Software which is current at the time of the Effective Date and
any available Software Documentation.
3.2 Client may install or otherwise utilize the Software on an Authorized
Device. The Software may not be moved to another device. If the Client desires
to move the Software to another device, the Client shall secure the prior approval
of HelpSystems, which may be granted subject to an additional fee. Client
shall not alter, modify, adapt, reverse engineer, decompile, disassemble, or
create derivative works from the Software, nor take any other action intended to
reproduce the source code of the Software or any part thereof without the prior
written consent of HelpSystems. The Client shall not remove any copyright or
proprietary rights notices from the Software and shall reproduce all such notices
on any copies made in accordance with this Section 3.2.
3.3 Client may be allowed to transfer its right to use the Software provided
(a) Client is in receipt of the prior written consent of HelpSystems, which may
be withheld by HelpSystems in HelpSystems' sole discretion; (b) Client has paid
any additional fee which HelpSystems may charge Client at HelpSystems' sole
discretion; and (c) Client transfers the most recent production release of the
Software, including any and all updates to the Software. Any transfer of Client's
right to use the Software made in violation of the terms and provisions of this
Section 3.3 shall constitute a breach of this Agreement.
3.4 Client agrees that the Software will not be shipped, transferred, or
exported into any country or used in any manner prohibited by the United States
Export Administration Act, or any other export laws, restrictions, or regulations.
SECTION 4. Software Delivery and Installation.
4.1 Upon payment of the License Fee, HelpSystems shall make the version of
the Software
which is current at the time of the Effective Date available to Client along with
a valid license key. Whether by providing an electronic download, physical distribution,
or any other form of conveyance, the software shall be deemed delivered once it
is made available to Client. The Client may also access and utilize any Software
Documentation related to the Software delivered under the terms of this agreement.
4.2 Client shall be responsible for installation of the Software on an
Authorized Device that meets the requirements for operation of the Software as
identified in the Software Documentation.
SECTION 5. Nondisclosure of Confidential Information.
5.1 HelpSystems and Client agree that the party receiving Confidential
Information shall exercise the same degree of care and protection with respect
to the Confidential Information of the party disclosing the Confidential
Information that it would exercise with respect to its own Confidential
Information and shall not directly or indirectly disclose, copy, distribute,
republish, or allow any third party to have access to any Confidential Information
of the disclosing party, without the prior written consent of the disclosing
party, except the receiving party may disclose Confidential Information on a
need-to-know basis, to employees, agents or representatives of the receiving
party who are informed by the receiving party of the confidential nature of the
Confidential Information and the obligations of the receiving party under this
Agreement or in accordance with a judicial or other governmental order, but only
if the receiving party promptly notifies the disclosing party of the order and
complies with any applicable protective or similar order. The receiving party
will cause its employees, agents and representatives to comply with the provisions
of this Section 5.1.
5.2 HelpSystems and Client agree that the party receiving Confidential
Information will promptly notify the disclosing party of any unauthorized use or
disclosure of Confidential Information, or any other breach of this Agreement;
and assist the disclosing party in every reasonable way to retrieve any Confidential
Information that was used or disclosed by the receiving party or an employee,
agent and representative of the receiving party without the disclosing party's
specific prior written authorization and to mitigate the harm caused by the
unauthorized use or disclosure.
5.3 HelpSystems and Client agree that the party receiving Confidential
Information will not breach Section 5.1 or Section 5.2 by using or disclosing
Confidential Information if the receiving party demonstrates that the information
used or disclosed (a) is generally available to the public other than as a result
of a disclosure by the receiving party or an employee, agent and representative
of the receiving party; (b) was received by the receiving party from a third party
without any limitations on use or disclosure; or (c) was independently developed
by the receiving party without use of the Confidential Information.
5.4 HelpSystems and Client agree that upon the request of the party
disclosing Confidential Information, the receiving party will (a) promptly return
to the disclosing party all materials furnished by the disclosing party containing
Confidential Information, together with all copies and summaries of Confidential
Information in the possession or under the control of the receiving party, and
provide written certification that all such Confidential Information has been
returned to the disclosing party, or (b) promptly destroy all materials furnished
by the disclosing party containing Confidential Information, together with all
copies and summaries of Confidential Information in the possession or under the
control of the receiving party, and provide written certification that all such
Confidential Information has been destroyed by the receiving party.
5.5 HelpSystems and Client acknowledge and agree that the remedies available
at law for any breach of this Agreement will, by their nature, be inadequate.
Accordingly, each party may obtain injunctive relief or other equitable relief
to restrain a breach or threatened breach of this Agreement or to specifically
enforce this Agreement, without proving that any monetary damages have been sustained.
SECTION 6. Software Ownership Rights; Intellectual Property Rights and
Intellectual Property Rights Indemnification by HelpSystems.
6.1 Client acknowledges and agrees that the Software and Software
Documentation, and all intellectual property rights therein, are (a) the sole and
exclusive property of HelpSystems; (b) protected by United States Copyright Law;
and (c) the Software is a trade secret of HelpSystems. Except to the limited
extent required for Client to use the Software pursuant to the license granted
in Section 3.1, nothing in this Agreement will be deemed to grant, by implication,
estoppel or otherwise, a license in any existing or future intellectual property
of HelpSystems. No title or ownership rights to the Software are transferred to
Client by this Agreement, but shall remain with HelpSystems. All rights not
expressly granted by HelpSystems with respect to the Software under this Agreement
are reserved by HelpSystems.
6.2 HelpSystems shall defend at its own expense any action against Client
brought by a third party to the extent that the action is based upon a claim that
the Software directly infringes any copyright filed in the United States or
misappropriates any trade secret recognized as such under the Uniform Trade
Secrets Act, and HelpSystems will pay those costs and damages finally awarded
against Client in any such action that are specifically attributable to
such claim or those costs and damages agreed to in a monetary settlement of such
action. HelpSystems obligations under this Section 6.2 are conditioned on
(a) Client notifying HelpSystems within ten (10) days of notice of such action,
(b) Client giving HelpSystems sole control of the defense thereof and any
related settlement negotiations, and
(c) Client cooperating with HelpSystems in such defense (including, without
limitation, by making available to HelpSystems all documents and materials in
Client's possession or control that are relevant to the infringement or
misappropriation claims, and by making Client's personnel available to testify
or consult with HelpSystems or its attorneys in connection with said defense).
If the Software becomes, or in HelpSystems' opinion is likely to become, the
subject of an infringement or misappropriate claim, HelpSystems may, at its
option and expense, either (i) procure for Client the right to continue using
the Software; (ii) replace or modify the Software so that it becomes
non-infringing, or (iii) terminate Client's right to use the Software and give
Client a refund or credit of the amounts actually paid by Client to HelpSystems
for the Software less a reasonable allowance for the period of time Client has
used the Software. HelpSystems will have no obligation with respect to any
infringement or misappropriation claim based upon (1) any use of the Software
not in accordance with the Agreement or for purposes not intended by HelpSystems;
(2) any use of the Software in combination with other products, equipment,
software, or data not supplied by HelpSystems; (3) any use of any release of
the Software other than the most current release made available to Client; or
(4) any modification of the Software made by any person other than HelpSystems.
This Section 6.2 states HelpSystems' entire liability and Client's sole and
exclusive remedy for infringement and misappropriation claims and actions.
SECTION 7. Maintenance and Additional Services.
7.1 During the Maintenance Period HelpSystems will provide Client with
Maintenance. HelpSystems' continuing obligation to provide Maintenance is
contingent on payment in full of the Maintenance Fees by Client to HelpSystems.
HelpSystems maintenance agreements automatically renew for successive twelve (12)
month periods unless Client provides written notice of its election to not renew
sixty (60) days in advance of the renewal date. HelpSystems may allow Client to
pay the annual maintenance fee by credit card (HelpSystems uses a PCI compliant
third party system) and, with your agreement, HelpSystems can annually
automatically charge the Client credit card upon the renewal date. Within the
sixty (60) day period prior to the expiration of the Maintenance Period,
HelpSystems shall send Client an Invoice for Maintenance Fees for the next
Maintenance Period. The Maintenance Fees charged to Client for the next
Maintenance Period are subject to change in HelpSystems' sole discretion. Client's
payment of the Maintenance Fee in response to an Invoice for Maintenance prior
to the expiration date of the then current Maintenance Period, will extend the
Maintenance Period until the new expiration date indicated on HelpSystems' Invoice
for Maintenance. Client's failure to pay the Maintenance Fees prior to the
expiration date of the then current Maintenance Period shall constitute Client's
election to allow the Maintenance Period to expire without further notice from
HelpSystems. If the Maintenance Period is allowed to expire, HelpSystems may
condition any subsequent reinstatement of the Maintenance Period on payment by
Client to HelpSystems of an additional fee set by HelpSystems in HelpSystems'
sole discretion.
7.2 The Maintenance provided by HelpSystems during the Maintenance Period
specifically and expressly does NOT include any Additional Services as defined
in Section 1.1. Should Client require Additional Services, those Additional
Services may be available subject to the payment of fees by Client to HelpSystems
and as otherwise agreed to in writing by HelpSystems and Client.
7.3 In the event HelpSystems incurs any liability to Client, including but
not limited to a credit balance and whether arising from this Agreement or
otherwise, HelpSystems may, without notice to Client, set-off the amount of such
liability against any liability of Client to HelpSystems, including but not
limited to Maintenance Fees to be paid by Client to HelpSystems for Maintenance
pursuant to Section 7.1.
SECTION 8. Limited Warranty and Warranty Disclaimer.
8.1 HelpSystems warrants that (a) the Software shall substantially conform
to the Functional Specifications and (b) that the Software Documentation shall
be substantially free of errors. This warranty shall extend for ninety (90) days
from delivery of the Software as set forth in Section 4.1. In the event of any
breach of the warranty set forth in this Section 8.1, HelpSystems' sole and
exclusive responsibility, and the Client's sole and exclusive remedy, shall be
for HelpSystems to correct or replace, at no additional charge to Client, any
portion of the Software found to be defective; provided, however, that if within
a commercially reasonable period HelpSystems neither corrects nor replaces the
defective Software, then Client's sole and exclusive remedy shall be to receive
direct damages not to exceed the License Fees paid to HelpSystems. HelpSystems
does not warrant that the operation of the Software will be uninterrupted or error
free or that the Software will meet the Client's operational requirements.
HelpSystems is not responsible for errors or defects in the Software caused by
changes in or to the operating characteristics of the Client's computer hardware
or operating systems made after delivery of the Software as set forth in Section
4.1 or errors or defects in the Software caused by the interaction of the Software
with third party programs or applications. The warranty set forth in this Section
8.1 shall be void as to Software where noncompliance is caused or related to
(a) the acts or omissions of non-HelpSystems personnel, agents, or third parties;
(b) any alternations or modifications made to the Software by Client, its
personnel or agents; (c) use of the Software other than in the operating
environment specified in the Software Documentation; or (d) coding, information,
or specifications created or provided by the Client.
8.2 HelpSystems warrants that any Services provided by HelpSystems
pursuant to this Agreement shall be performed in accordance with the
prevailing professional standards of the software industry. In the event of
any breach of the warranty set forth in this Section 8.2, HelpSystems' sole and
exclusive responsibility, and the Client's sole and exclusive remedy, shall be
for HelpSystems to correct, at no additional charge to Client, any portion of
the Services found not to meet prevailing professional standards of the software
industry; provided, however, that if within a commercially reasonable period
HelpSystems fails to correct the Services found not to meet prevailing
professional standards of the software industry, then Client's sole and exclusive
remedy shall be to receive direct damages not to exceed the fees paid to
HelpSystems for the Services.
8.3 In the event of any breach of any provisions of this Agreement other
than the warranties set forth in this Agreement, Client's sole and exclusive
remedy shall be to receive direct damages not to exceed the License Fee.
8.4 EXCEPT AS SET FORTH IN THIS SECTION 8, HELPSYSTEMS MAKES NO EXPRESS OR
IMPLIED REPRESENTATIONS OR WARRANTIES WITH RESPECT TO THE SOFTWARE OR SERVICES,
OR THEIR CONDITION, MERCHANTABILITY, FITNESS FOR ANY PARTICULAR PURPOSE OR USE
BY CLIENT. HELPSYSTEMS FURNISHES THE ABOVE WARRANTIES IN LIEU OF ALL OTHER
WARRANTIES, EXPRESSED OR IMPLIED, INCLUDING THE WARRANTIES OF MERCHANTABILITY
AND FITNESS FOR A PARTICULAR PURPOSE.
SECTION 9. Limitation of Liability.
9.1 HELPSYSTEMS SHALL NOT BE LIABLE FOR ANY (a) SPECIAL, INDIRECT, INCIDENTAL,
PUNITIVE, OR CONSEQUENTIAL DAMAGES, INCLUDING LOSS OF PROFITS, ARISING FROM OR
RELATED TO A BREACH OF THIS AGREEMENT OR THE OPERATION OR USE OF THE SOFTWARE OR
SERVICES INCLUDING SUCH DAMAGES, WITHOUT LIMITATION, AS DAMAGES ARISING FROM LOSS
OF DATA OR PROGRAMMING, LOSS OF REVENUE OR PROFITS, FAILURE TO REALIZE SAVINGS OR
OTHER BENEFITS, DAMAGE TO EQUIPMENT, AND CLAIMS AGAINST CUSTOMER BY ANY THIRD
PARTY, EVEN IF HELPSYSTEMS HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES;
(b) DAMAGES (REGARDLESS OF THEIR NATURE) FOR ANY DELAY OR FAILURE BY HELPSYSTEMS
TO PERFORM ITS OBLIGATIONS UNDER THIS AGREEMENT DUE TO ANY CAUSE BEYOND HELPSYSTEMS'
REASONABLE CONTROL; OR (c) CLAIMS MADE A SUBJECT OF A LEGAL PROCEEDING AGAINST
HELPSYSTEMS MORE THAN ONE (1) YEAR AFTER ANY SUCH CAUSE OF ACTION FIRST AROSE.
9.2 NOTWITHSTANDING ANY OTHER PROVISIONS OF THIS AGREEMENT, BUT EXCLUDING
ANY CLAIMS FOR INDEMNIFICATION UNDER SECTION 6, HELPSYSTEMS' LIABILITY UNDER
THIS AGREEMENT, WHETHER UNDER CONTRACT LAW, TORT LAW, WARRANTY, OR OTHERWISE
SHALL BE LIMITED TO DIRECT DAMAGES NOT TO EXCEED THE AMOUNTS ACTUALLY RECEIVED
BY HELPSYSTEMS UNDER THIS AGREEMENT.
SECTION 10. Termination.
10.1 HelpSystems shall have the right to terminate this Agreement if (a) Client
fails to pay any fees that are due, other than for Maintenance, within ten (10)
days after receiving written notice of such obligation from HelpSystems; (b)
Client breaches any provision of this Agreement and fails to remedy such breach
within thirty (30) days after receiving written notice of such breach; or (c) a
proceeding is instituted by or against Client seeking to adjudicate it bankrupt
or insolvent, or seeking liquidation, winding up, reorganization, arrangement,
adjustment, protection, relief or composition of it or its debts under any law
relating to bankruptcy, insolvency or reorganization or relief of debtors, or
seeking an entry of an order for relief or the appointment of a receiver, trustee
or other similar official for it or any substantial part of its property or
taking any action to authorize any of the foregoing or similar actions by or
against Client.
10.2 Client shall have the right to terminate this Agreement if (a) HelpSystems
breaches any provision of this Agreement and fails to remedy such breach within
thirty (30) days after receiving written notice of such breach; or (b) a proceeding
is instituted by or against HelpSystems seeking to adjudicate it bankrupt or
insolvent, or seeking liquidation, winding up, reorganization, arrangement,
adjustment, protection, relief or composition of it or its debts under any law
relating to bankruptcy, insolvency or reorganization or relief of debtors, or
seeking an entry of an order for relief or the appointment of a receiver, trustee
or other similar official for it or any substantial part of its property or
taking any action to authorize any of the foregoing or similar actions by or
against HelpSystems .
10.3 Upon any termination of this Agreement, Client shall make no further use
of the Software and shall either return to HelpSystems or destroy originals and
all copies of the Software and Software Documentation. Client shall supply a
written affidavit executed by an officer of Client to HelpSystems certifying that
it no longer possesses any embodiments of the Software or Software Documentation.
No refunds or credits will be due Client.
SECTION 11. Governing Law; Venue.
HelpSystems and Client agree that this Agreement shall be governed by and
construed in accordance with the laws of the State of Minnesota without regard
to conflict of laws principles. Any action or proceeding seeking to enforce any
provisions of, or based on any right or claim arising out of this Agreement will
be brought against HelpSystems or Client in Hennepin County Circuit Court of the
State of Minnesota or, subject to applicable jurisdictional requirements in the
United States District Court of the District of Minnesota, and HelpSystems and
Client consent to the jurisdiction of such courts (and of the appropriate
appellate courts) in any such action or proceeding and waives any objection
to such venue.
SECTION 12. Waiver.
HelpSystems and Client agree that this Agreement may not be changed or modified,
nor may any provision hereof be waived, except as agreed to in writing by
HelpSystems and Client.
SECTION 13. Severability.
If any provision of this Agreement is found to be illegal, invalid, or
unenforceable, that provision shall not affect the validity or enforceability
of this Agreement as a whole, and this Agreement shall then be construed in all
respects as if such invalid or unenforceable provision was omitted.
CLIENT ACKNOWLEDGES THAT CLIENT HAS READ THIS AGREEMENT, UNDERSTANDS IT, AND
AGREES TO BE BOUND BY ITS TERMS AND CONDITIONS. CLIENT FURTHER AGREES THAT THE
AGREEMENT IS A COMPLETE AND EXCLUSIVE STATEMENT OF THE AGREEMENT BETWEEN HELPSYSTEMS
AND CLIENT AND THAT IT SUPERSEDES ALL PRIOR AND CONTEMPORANEOUS AGREEMENTS,
NEGOTIATIONS, DISCUSSIONS, AND PROPOSALS, ORAL OR WRITTEN, AND ANY AND ALL OTHER
COMMUNICATIONS RELATING TO THE SUBJECT MATTERS OF THE AGREEMENT.